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Office Assistant
Company Information Posted : 12-01-2018
Company :  Synexus Ltd
Job Information
Job Type : Contract
Duration : 12 months
Category : Administrative
Recruiter Reference : synexus/TP/567/964
URL for applications : Click to apply
Salary : 18000.00 - 20000.00 UKP per year
Job Status
Start Publishing : 12-01-2018
Stop Publishing : 09-02-2018
Location : 

Synexus is the largest site management organisation in the world dedicated to the recruitment and conducting of clinical trials. We operate in over 190 sites spread over 11 countries.

We are looking to recruit a new Office Assistant at our Chorley office on an interim basis for up to 12 months to cover for a period of Maternity Leave.

Main responsibilities

The Office Assistant will provide effective and efficient administrative support to our senior managers while supporting the smooth running of our Chorley office.

Main responsibilities include:

• Complete cash and credit card expenses on a monthly basis for senior managers.

• Arrange travel requirements including flights, train travel, taxis, and hotel’s for senior managers.

• Assist in organising events and office activities.

• Meet and greet visitors at the office, liaising with clients, suppliers and staff at all levels of seniority.

• Answer the office and Synexus main telephone line, screen calls, enquiries and requests as appropriate.

• Responsible for sorting the incoming mail, franking the outgoing mail, arranging couriers for deliveries, ordering mail postal supplies and dealing with couriers deliveries.

• Raising purchase orders.

• Liaise with the Finance team for e-requisition, invoice / supplier queries and expenses queries.

• Oversee and ensure the upkeep of the office, including supporting with any facilities and/or health and safety issues.

• Assist with the preparation and tidying up before and after meetings in the office.

• Ensure meeting rooms are communal areas are kept clean and tidy.

• Be able to produce PowerPoint presentations as needed.

• Order stationery and other office supplies.

Ideal candidate

To be successful in the role you will need:

• Fluent spoken and written English language

• Educated to A-level standard or equivalent

• Exceptional customer service skills with strong ‘can do’ and flexible attitude.

• Proactively respond to issues that come up day to day

• Previous experience in working closely with senior managers (desirable)

• Ability to work under pressure, prioritise a busy workload and multitask

• Strong organisational skills with excellent attention to detail

• Excellent spoken & written communication skills

• Excellent Outlook, PowerPoint, Word and Excel skills, with the ability to support other as needed

• Reliable and flexible

• Experience working in a confidential environment and with sensitive information

• Be aligned with our five core Values – Patient Engagement, Integrity, Expertise, Customer Service, Empowerment.

About the company

Preferred Skills
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